Phishing is rife, and they’re only getting smarter

Hackers are badgering away via a number of routes to get access to your personal details. Email is by far one of the simplest means of access for cyber criminals into a computer network.

You can of course spam filter your emails, but only to a slight degree – otherwise you’d never receive any ever again!

Phishing is the act of tricking an email recipient into inadvertently sharing their data. The tactics by which these sorts of ‘cyber attacks’ are conducted are getting smarter all the time.

In turn, users need to get sharper – Scoping out fraudulent emails on a day to day basis.


How do they do it?

Faking email addresses as though they were sent from someone else’s mailbox is unfortunately quite easy to do.

The email itself, (in most cases), isn’t really dangerous. You can simply delete it from your inbox.

The damage comes from clicking any link embedded within or opening the attachment from the email. From this link or attached file, a virus, malware or malicious software will download and install itself to your PC – quite often without the user being aware that anything has happened.

See an example below, (with the victim sender’s details omitted), to which we refer to through this blog article.


Phishing Email

What does it look like in my inbox?

The emails are very cleverly hidden. They will appear as any normal email would, with a real email address and could possibly contain an email signature & disclaimer from a real business. The contact may well be known to you and the sort of content contained within the email, may be something that you would generally expect to see from that person. Tricking you as the recipient into a false sense of security.

The email itself, however, is most likely to contain a suspicious link or unrelated attachment, which is the lure to draw you into their grasp, by which they can enter your PC & steal your credentials. This hopefully would differ from the sort of communication you would normally expect to receive (if at all) from this particular email address – helping it stand out as an email to be wary of.


What should I look out for?

When you receive any new emails there are a few key things to check straight away, even if you know & trust the sender.

  1. The sender’s name & email address. Is it someone you know? Could you call them and check they meant to send you this particular email?


  1. Does the email contain an attachment?

If it is a PDF document, there’s a strong chance that you’re safe.

If it is a Word or Excel document, it may well contain a virus hidden in a script that will run automatically once you open the file.

One thing to keep in mind is that you can’t tell from looking at the file whether it is genuine or malicious before you open it. If you do open it and it’s malicious, it’s usually too late.


  1. Does the email contain any links?

Links are fairly simple to check. Hover over the link and your computer will show the website destination where it will actually take you.

If the link appears to be the real website, or where you would expect to land, like in the example below, then it may well be genuine, but that is no guarantee!

Phishing Email


With this example, the link takes you to a file hosted in a Microsoft OneDrive account. The email makes it look like this user did actually want to send you this file, which is stored in a reputable place. If the link appears to be of an untrusted source, it would naturally appear to be more suspicious, but on face-value this particular example link appears to be legitimate.

Clicking the link to visit the website, which appears to be a real Microsoft OneDrive file share, you can see an overview of the document, which is apparently a PDF.

Phishing Email


Upon further inspection however, hovering over the preview shows the Microsoft notification box with the “Open” button is actually entirely fake – it’s just an image, not a real notification box at all. Hovering anywhere over the open screen shows the entire image to be hyperlinked to a shortened url, (via tinyurl), cleverly and simply masking a malicious website.

Had the “Open” button been genuine and the document was able to be viewed within the browser it would have likely been entirely legitimate.

However on this example, clicking this link does actually take you through to a virus riddled website, leading to the recipient’s email accounts vulnerable to being hacked.

Phishing Email


In Conclusion

Always double check. Even if you believe to know the person that sent you the email.

Follow our straight-forward 3-step check list – sender’s name & email address, attachments and links. Checking these three key things before taking any action with the email will help you remain protected.


Want to get the best of cyber security for your business?

Here at ITeam, we specialise in studying our clients’ business and best applying security technology to match their needs.

If you would like a free brief discussion about your operational challenges & to explore the threats to your business, please get in touch today – 0117 944 4949 or drop us a line

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